Memberships, renewals and fees, on autopilot.
Member records, plans and renewals, fee collection, attendance and trainers in one place. Made for gyms, fitness studios and yoga centres.
The front desk headaches, sorted.
Members forget to renew and quietly stop coming
Plans that are about to end are listed every day, with a reminder ready to send on WhatsApp
Fee dues written in a notebook
Every payment, part payment and due is recorded with a receipt
No idea who actually comes to train
Daily check-ins show regular members and those who have not come in a while
Personal training sessions not counted
PT packages show the sessions used and the sessions left for each member
Walk-in enquiries never followed up
Enquiries and trial visits are saved with follow-up dates
Monthly collection is a guess
A dashboard shows active members, renewals due and this month's collection
From the first enquiry to the hundredth workout
GymPilot keeps your members, money and trainers organised, so you can focus on results.
Member profiles
Photo, contact and emergency contact, plan history, and body measurements to track progress.
Plans & packages
Monthly, quarterly, half-yearly and yearly plans, joining fees, couple or family offers and discounts.
Fee collection
Collect fees in cash, UPI or card, print or share receipts and see who still owes you.
Renewal & due reminders
Lists of plans ending soon and dues pending, with reminders you can send on WhatsApp.
Attendance
Mark check-ins at the front desk and spot members who have stopped coming.
Personal training
Sell PT packages, assign a trainer and track the sessions used and left.
Classes & batches
Run yoga, Zumba or functional training batches with timings and member lists.
Enquiries & trials
Save walk-in and phone enquiries, book trial sessions and follow up until they join.
Freeze, staff & roles
Freeze or extend memberships, and give trainers and front desk staff their own logins.
Made for a busy front desk
Enquiry to member
Save the enquiry, book a trial, then enrol the member with a plan and collect the fee.
- Trial sessions booked
- Plan and joining fee in one step
- Receipt shared on WhatsApp
Every day
Members check in at the front desk while trainers see their PT clients and batches.
- Daily check-ins
- PT sessions counted
- Batch lists for trainers
Renew and grow
Send reminders before plans end, collect renewals and see which months bring the most members.
- Plans ending this week
- Pending dues
- Monthly collection
Your gym's health at a glance
Keep more members, for longer
Gyms lose money when members quietly stop coming. GymPilot shows who is due for renewal and who has not visited, so you can call them in time.
- Renewals due today and this week
- Members who have stopped coming
- Reports export to Excel
Reports in GymPilot
- Active & expired members
- Plans ending soon
- Daily & monthly collection
- Pending dues
- Attendance
- PT sessions by trainer
- Enquiry follow-ups
- New joins by month
- Members by plan
- Freezes & extensions
At your front desk and on your phone
Front desk
Run GymPilot on a PC or laptop at the reception.
Owner view
See members, renewals and collection from your phone.
Share receipts and renewal reminders on the app your members already use.
Receipts
Print fee receipts or send them digitally.
Made for every kind of fitness business
Need a feature that is not listed here, or a report your accountant asks for? We are a software development company and can build it into GymPilot for you. Tell us on WhatsApp
GymPilot questions, answered
Can GymPilot remind members before their plan ends?
Yes. GymPilot lists members whose plans end soon and lets you send each one a reminder on WhatsApp in a tap.
Can a member freeze their membership?
Yes. Freeze a plan for a set number of days and the end date moves forward automatically.
Can I track personal training separately?
Yes. Sell PT packages, assign a trainer and see how many sessions each member has used and has left.
Can my trainers use it too?
Yes. Trainers and front desk staff get their own logins with only the access they need.
Can I see the software before I decide?
Yes. Book a free demo and we will walk you through GymPilot on a call or on WhatsApp.
See GymPilot with your own plans.
Tell us about your gym and we will show you how GymPilot fits your front desk, trainers and members.
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